Issues related to Under Referral in Part C Programs

1. Potential referrers do not refer because they are unaware of the existence of your project.

EVIDENCED-BASED PRACTICES

> Building rapport and establishing credibility

> Highlighting and repeating your message

MORE ABOUT THE PRACTICES

• Sources of Information About Public Awareness Practices 
• Repeated visits to primary referral sources are likely to be more successful than one-time contacts 
• Tracking Pathways of Referrals to Early Intervention 
• Tailoring printed materials can help improve child find and increase referrals from primary referral sources
• Integrating Evidence-Based Practices into Early Identification and Referral Action Plan

MATERIALS DEVELOPED BY THE DEAF-BLIND TA NETWORK

Each of these materials is being shared with permission to adapt for state-specific needs. Every attempt has been made to acknowledge the original source and we ask that you do the same by adding a notation at the bottom that reads: Adapted from: (Title of document), (Author or Project Name), (Date). If anything is incorrectly identified please contact Megan Cote (megan.cote@hknc.org) or Robbin Bull (bullr@wou.edu). 

• Combined Vision and Hearing Loss: What Does It Mean? 
• Which Infants Might Qualify for the Deaf-Blind Child Count? 
• Who Are Students Who Are Deafblind?
• Kentucky Deaf-Blind Project Bookmark
• Early Identification of Hearing and Vision Loss is Critical to a Child's Development
• Fact Sheet: Colorado Services for Children and Youth with Combined Vision and Hearing Loss (Deafblindness) 
• Partnership Announcement from WA
• Project Reach Brochure
• Indiana Deaf-Blind Registry: Frequently Asked Questions
• Indiana Deaf-Blind Registry Referral Form
• APH Quota and Child Count PowerPoint from MO
• Child Count Letter from FL
• Consent for Exchange of Information Form from FL
• Request for Technical Assistance Form from FL
• Oklahoma Deaf-Blind Technical Assistance Project Brochure
• Parent Referral Information Form from MO
• Deaf-Blind Census Reporting Form for HIPAA-covered Entities (from FL)
• Risk List for Combined Vision and Hearing Loss in Infants and Toddlers: ICD-9 Codes
• Risk List for Combined Vision and Hearing Loss in Infants and Toddlers: ICD-10 Codes
• Parent Letter from Georgia
• Vermont Sensory Access Project Eligibility Form
• Overview of Deaf-Blindness PowerPoint (from Georgia)

2. Potential referrers do not refer because they are unaware of the services offered by your project.

EVIDENCED-BASED PRACTICES

> Building rapport and establishing credibility

> Highlighting and repeating your message

MORE ABOUT THE PRACTICES

• Sources of Information About Public Awareness Practices 
• Repeated visits to primary referral sources are likely to be more successful than one-time contacts 
• Tracking Pathways of Referrals to Early Intervention 
• Tailoring printed materials can help improve child find and increase referrals from primary referral sources
• Integrating Evidence-Based Practices into Early Identification and Referral Action Plan

MATERIALS DEVELOPED BY THE DEAF-BLIND TA NETWORK

Each of these materials is being shared with permission to adapt for state-specific needs. Every attempt has been made to acknowledge the original source and we ask that you do the same by adding a notation at the bottom that reads: Adapted from: (Title of document), (Author or Project Name), (Date). If anything is incorrectly identified please contact Megan Cote (megan.cote@hknc.org) or Robbin Bull (bullr@wou.edu). 

• Combined Vision and Hearing Loss: What Does It Mean? 
• Kentucky Deaf-Blind Project Bookmark
• Project Reach Services: How We Fit in Early Intervention
• Early Identification and Referral 
• Fact Sheet: Colorado Services for Children and Youth with Combined Vision and Hearing Loss (Deafblindness) 
• Partnership Announcement from WA
• Project Reach Brochure
• Indiana Deaf-Blind Registry Referral Form
• APH Quota and Child Count PowerPoint from MO
• Child Count Letter from FL
• Consent for Exchange of Information Form from FL
• Request for Technical Assistance Form from FL
• Oklahoma Deaf-Blind Technical Assistance Project Brochure
• Parent Referral Information Form from MO
• Deaf-Blind Census Reporting Form for HIPAA-covered Entities (from FL)
• Risk List for Combined Vision and Hearing Loss in Infants and Toddlers: ICD-9 Codes
• Risk List for Combined Vision and Hearing Loss in Infants and Toddlers: ICD-10 Codes
• Parent Letter from Georgia
• Vermont Sensory Access Project Eligibility Form
• Overview of Deaf-Blindness PowerPoint (from Georgia)

3. Potential referrers do not refer because they have low expectations of children who are deaf-blind and have multiple disabilities (may not see the advantage of early intervention).

EVIDENCED-BASED PRACTICES

> Building rapport and establishing credibility

> Highlighting and repeating your message

MORE ABOUT THE PRACTICES

• Sources of Information About Public Awareness Practices 
• Repeated visits to primary referral sources are likely to be more successful than one-time contacts 
• Tracking Pathways of Referrals to Early Intervention 
• Tailoring printed materials can help improve child find and increase referrals from primary referral sources
• Integrating Evidence-Based Practices into Early Identification and Referral Action Plan

MATERIALS DEVELOPED BY THE DEAF-BLIND TA NETWORK

Each of these materials is being shared with permission to adapt for state-specific needs. Every attempt has been made to acknowledge the original source and we ask that you do the same by adding a notation at the bottom that reads: Adapted from: (Title of document), (Author or Project Name), (Date). If anything is incorrectly identified please contact Megan Cote (megan.cote@hknc.org) or Robbin Bull (bullr@wou.edu). 

• Combined Vision and Hearing Loss: What Does It Mean? 
• Deaf-Blind Basic Essentials
• Project Reach Brochure
• Indiana Deaf-Blind Registry Referral Form
• Child Count Letter from FL
• Consent for Exchange of Information Form from FL
• Request for Technical Assistance Form from FL
• Oklahoma Deaf-Blind Technical Assistance Project Brochure
• Parent Referral Information Form from MO
• Deaf-Blind Census Reporting Form for HIPAA-covered Entities (from FL)
• Risk List for Combined Vision and Hearing Loss in Infants and Toddlers: ICD-9 Codes
• Risk List for Combined Vision and Hearing Loss in Infants and Toddlers: ICD-10 Codes
• Communication Portfolios Handout
• Overview of Deaf-Blindness PowerPoint (from Georgia)
• Additional items are being updated. If you have items to contribute or suggest, please let us know!

4. Potential referrers do not refer because severe health problems seem to take precedence over early educational needs.

EVIDENCED-BASED PRACTICES

> Building rapport and establishing credibility

> Highlighting and repeating your message

MORE ABOUT THE PRACTICES

• Sources of Information About Public Awareness Practices 
• Repeated visits to primary referral sources are likely to be more successful than one-time contacts 
• Tracking Pathways of Referrals to Early Intervention 
• Tailoring printed materials can help improve child find and increase referrals from primary referral sources
• Integrating Evidence-Based Practices into Early Identification and Referral Action Plan

MATERIALS DEVELOPED BY THE DEAF-BLIND TA NETWORK

Each of these materials is being shared with permission to adapt for state-specific needs. Every attempt has been made to acknowledge the original source and we ask that you do the same by adding a notation at the bottom that reads: Adapted from: (Title of document), (Author or Project Name), (Date). If anything is incorrectly identified please contact Megan Cote (megan.cote@hknc.org) or Robbin Bull (bullr@wou.edu). 

• Which Infants Might Qualify for the Deaf-Blind Child Count? 
• Deaf-Blind Basic Essentials
• Project Reach Brochure
• Indiana Deaf-Blind Registry: Frequently Asked Questions
• Indiana Deaf-Blind Registry Referral Form
• Child Count Letter from FL
• Consent for Exchange of Information Form from FL
• Request for Technical Assistance Form from FL
• Oklahoma Deaf-Blind Technical Assistance Project Brochure
• Parent Referral Information Form from MO
• Deaf-Blind Census Reporting Form for HIPAA-covered Entities (from FL)
• Risk List for Combined Vision and Hearing Loss in Infants and Toddlers: ICD-9 Codes
• Risk List for Combined Vision and Hearing Loss in Infants and Toddlers: ICD-10 Codes
• Communication Portfolios Handout
• Overview of Deaf-Blindness PowerPoint (from Georgia)
• If you have items to contribute or suggest, please let us know!

5. Potential referrers do not refer because activities to maintain ongoing contact between the deaf-blind project and referrer are limited.

EVIDENCED-BASED PRACTICES

> Follow up with referral source to answer questions and provide additional information

MORE ABOUT THE PRACTICES

• Repeated visits to primary referral sources are likely to be more successful than one-time contacts 
• Providing regular feedback to primary referral sources is more likely to result in sustained referrals
• Tailoring printed materials can help improve child find and increase referrals from primary referral sources
• Integrating Evidence-Based Practices into Early Identification and Referral Action Plan

MATERIALS DEVELOPED BY THE DEAF-BLIND TA NETWORK

Each of these materials is being shared with permission to adapt for state-specific needs. Every attempt has been made to acknowledge the original source and we ask that you do the same by adding a notation at the bottom that reads: Adapted from: (Title of document), (Author or Project Name), (Date). If anything is incorrectly identified please contact Megan Cote (megan.cote@hknc.org) or Robbin Bull (bullr@wou.edu). 

• Partnership Announcement from WA
• Project Reach Brochure
• Indiana Deaf-Blind Registry Referral Form
• APH Quota and Child Count PowerPoint from MO
• Child Count Letter from FL
• Consent for Exchange of Information Form from FL
• Request for Technical Assistance Form from FL
• Oklahoma Deaf-Blind Technical Assistance Project Brochure
• Parent Referral Information Form from MO
• Deaf-Blind Census Reporting Form for HIPAA-covered Entities (from FL)
• Risk List for Combined Vision and Hearing Loss in Infants and Toddlers: ICD-9 Codes
• Risk List for Combined Vision and Hearing Loss in Infants and Toddlers: ICD-10 Codes
• Parent Letter from Georgia
• Vermont Sensory Access Project Eligibility Form
• Overview of Deaf-Blindness PowerPoint (from Georgia)
• If you have items to contribute or suggest, please let us know!