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National Child Count

Each year in December, state projects serving children who are deaf-blind report on children identified in their state. The count serves as the common vehicle to meet federal grant requirements for both the state/multi-state and national technical assistance projects. It also serves as a common data collection and reporting mechanism for use across the country. This group serves as the nexus for state project activities related to the child count, its purpose, focus and discussions.

Initiative Lead

Technical Assistance & Support

A range of technical assistance is available to state projects for conducting the annual child count. This includes the following:

  • Materials and tools to support child count activities: instructions, forms, resources about confidentiality, FileMaker Pro guidance, and a “Dear Colleague” letter from OSEP.
  • Biannual webinars and drop-in calls take place in October and January to present information about the child count and provide an opportunity for peer-to-peer sharing of strategies, materials, and tools.
  • One-on-one consultations are also available with the Initiative Lead, Robbin Bull, to answer specific questions.
  • Custom analyses and reports for you using data from 2007 to the most current count.

Please feel free to contact us to discuss your ideas and needs.

Initiative Background & Data Facts

Use the information at the Initiative Background & Data Facts webpage to understand the intent of the National Child Count and the unique role it plays in understanding the children who make up this low-incidence population.

Tools for Technical Assistance

Reports and Data Displays: Annual and Longitudinal

2017 Annual Child Count Report

National Child Count Annual Reports, 2004-2016

National Child Count Interactive Maps
Visual display of census data with multiple variables, searchable from 2008 through the present.

Tools You Can Use

Instructions & Forms
Instructions and coding sheets are updated annually to ensure consistent reporting of child count data. Excel forms are provided for you to use IF YOU WISH. There is no requirement or expectation that you use the forms provided. Files exported from FileMaker Pro or other database systems are perfectly acceptable if they are in a format that can be opened in Excel.

OSEP Letter in Support of Child Count
A “Dear Colleague” letter from OSEP directed to state and local agencies indicating the importance of the child count and asking for their cooperation in working with state deaf-blind projects.

Confidentiality Materials
Federal and other resources on confidentiality requirements under FERPA and HIPPA are available to set your project on solid ground in collecting and sharing the child count data.

FileMaker Pro Resources
Simple step-by-step instructions for adding new data elements as well as exporting data from FileMaker Pro.

Webinar Recordings
View the most recent archived webinar related to this initiative.

Selected Topics - National Child Count and Demographics
A broad range of resources and information related to the count and other demographic considerations can be found in the Library.

Initiative Group Forum
We learn from each other. We encourage you to reach out to your colleagues at NCDB or in other states with questions, ideas, or strategies to share.

Current Initiative Activities

NCDB : The Research Institute : Western Oregon University : 345 N. Monmouth Ave. : Monmouth, OR 97361
Contact Us: 800-438-9376 |

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