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Annual Child Count Reporting Resources

National Child Count

Annual Child Count Reporting Resources

National Child Count

This page was last updated on May 7, 2019 at 9:41 am


Annual Updates

  • The Deaf-Blind Child Count is a point-in-time snapshot and should reflect individuals identified and eligible for services from state/multi-state deaf-blind projects on December 1 of the current reporting period (December 2, 2017 - December 1, 2018). 
  • The reporting materials for 2018 are available in the Resources section below. 
  • There are no new categories or codes this year, but there are new submission procedures. Instructions for submitting data are posted below in the Steps for Reporting your Deaf-Blind Child Count to NCDB section, so return to this page when you are ready to submit your data. 
  • DUE DATE: May 10, 2019

Steps for Reporting your Deaf-Blind Child Count to NCDB

  1. Review Annual Updates above. 
  2. Download the Reporting Packet materials and review the instructions.
  3. Collect your DB Child Count data.
  4. Post questions to the initiative forum to tap into the expertise of your peers. Forums create a useful archive of responses that are easy to find. (Questions can be directed to Robbin Bull at any time as well!)
  5. Check your data file to make sure the fields are correctly labeled and everything is coded correctly.
  6. Export your data into a .csv, .xls, or .xlsx format for submission to NCDB by May 10.
  7. Go to the Deaf-Blind Child Count Data Submission page and follow the instructions to submit your data file. Note: You will need to be logged in to submit your file.

Contact Robbin Bull at any time with questions.


Mark Schalock's Tips on Exiting and Educational Placement

I often get questions about educational placements, especially home schooling, and how to code students for whom contact is lost, especially older students. When we discuss such situations a bit more, we usually find solutions in the Instructions, which fully define each code.

For example, some guidance for home schooling can be found under Code 16: Parentally placed in private schools.

Parentally placed in private schools: Students who have been enrolled by their parents or guardians in regular parochial or other private schools and whose basic education is paid through private resources and who receive special education and related services at public expense from a local educational agency or intermediate educational unit under a service plan. Include children whose parents chose to home school them, but who receive special education and related services at the public expense. Do not include children who are placed in private schools by the LEA.

Also, since there is no specific code for losing contact with students as there is for Part C exiting (Code 9), some guidance can be found for lost contact in Part B under Code 8: Dropped out.

Dropped out: Students who were enrolled at the start of the reporting period, were not enrolled at the end of the reporting period, and did not exit special education through any other basis described at some point in the preceding 12 months, are not currently enrolled, and did not exit through any of the other options described. This includes dropouts, runaways, GED recipients, expulsions, status unknown, students who moved and are not known to be continuing in another educational program, and other exiters from special education. 

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